Alderman Ted Campbell made the initial motion to move forward with the plan and Danny Abraham seconded it.
"You all asked me to come back with some details as to how we would do this," said city attorney Jamie Jacks. "There actually is a state statute in place so that part was pretty easy."
Jacks said that the city would have to pay the county election commissioner who covers the city area for any work involved in updating the rolls. That person is Debbie Duncan.
"Debbie Duncan would take the county's rolls, which have been updated and kept up with from month to month, and she would move them into the correct ward for you all for the upcoming city elections," said Jacks. "Other than taking this option, our election commissioners would have to start from scratch."
Jacks explained that according to the statute, the city would pay Duncan a rate of $84 a day. As part of the law, she would have to work at least five hours of the day and she would be limited to two days of total work.
"If needed, she could bring in other county election commissioners to help her and we would have to pay accordingly and also Circuit Clerk Marilyn Kelly," added Jacks.
Jacks explained that previous conversations with Duncan made it sound like she would really be doing most of the work herself since the city is her district.
"I don't think that this is anything that is going to be too expensive simply because we are limited under the statute by how much we can spend," said Jacks. "And, if you decide to move forward we will know that the rolls will be good and updated."
Jacks made the recommendation to move forward and the board agreed.
"In fact, the secretary of state is encouraging cities to enter into these types of agreements with counties because of how well they keep up with their voter rolls," Jacks concluded.